Effective Date: January 1, 2026

Introduction

ProGathers (“ProGathers,” “we,” “our,” or “us”) is committed to protecting the personal privacy of individuals who engage with our events, platforms, websites, and services. This Privacy Policy outlines our current practices regarding the collection, use, disclosure, and protection of personal information. ProGathers is owned and operated in the United States.

By using our website, attending our events, or participating in our programs, you acknowledge and agree to the practices described in this Privacy Policy.

Definitions

• “You” / “Your” refer to any individual interacting with ProGathers, whether directly or on behalf of an organization.
  

• “Personal Information” means any information relating to an identifiable individual, including but not limited to name, job title, company name, email address, phone number, or mailing address.
  

Changes to This Privacy Policy

ProGathers continuously evolves its services, features, and technologies. As such, this Privacy Policy may be updated from time to time without prior notice. When changes are made, the updated policy will be posted on our website with a new effective date.

Your continued use of our services after any modifications constitutes acceptance of the updated policy. We encourage you to review this Privacy Policy regularly.

Your Consent

By participating in ProGathers events, registering on our platforms, or otherwise engaging with our services, you consent to the collection, use, and disclosure of your personal information as outlined in this policy.

If you wish to opt out of post-event communications, you may email us at privacy@progathers.com.

What Personal Information We Collect

ProGathers collects personal information you voluntarily provide, including when you:

• Register for events or programs
  

• Download materials
  

• Participate in surveys
  

• Join membership communities
  

• Request information
  

• Personalize your event or platform experience
  

This information may include:

• Name
  

• Company name
  

• Title or role
  

• Email address
  

• Mailing address
  

• Phone number
  

• Business interests or areas of focus
  

Additional data may be collected automatically via website technologies such as cookies, analytics tools, and session logs.

Event Photography & Media Usage

What We Capture

During ProGathers events, we may capture:

• Photographs
  

• Video recordings
  

• Audio recordings
  

• Livestreams
  

• Event recap content
  

These may include footage of speakers, panels, and attendees.

How Media May Be Used

By attending a ProGathers event, you grant ProGathers the right to use event photography and recordings for:

• Event recaps and highlight reels
  

• Social media posts
  

• ProGathers website and promotional materials
  

• Future event marketing
  

• Press releases or partner promotions
  

• Internal documentation
  

Media may be used in print, digital, or online formats.

Opt-Out Requests

If you prefer not to be photographed or recorded:

• Notify event staff onsite
  

• Email privacy@progathers.com in advance
  

• Avoid areas clearly marked as being recorded

How ProGathers Uses Your Personal Information

ProGathers uses your personal information to:

• Deliver the services, information, and experiences you request
  

• Communicate with you regarding events, updates, opportunities, and support
  

• Personalize our website or event experience to your needs
  

• Improve our content, offerings, and program engagement
  

• Understand industry trends and customer preferences
  

• Market ProGathers programs, events, and services to you
  

We may also use your information to respond to your questions, comments, or inquiries.

Disclosure of Personal Information

Internal Use and Affiliates

ProGathers may share personal information internally and with affiliates who support our events, programs, or operations. These parties use the information only in ways consistent with this Privacy Policy.

Event Attendees

If you attend a ProGathers event, certain personal information—such as your name, role, and company—may be shared with fellow attendees to facilitate networking.

Event Partners & Sponsors

If an event includes sponsors or content partners, we may share attendee lists (such as name, title, company, phone number, and email) only when disclosed during event registration.

Third-Party Service Providers

We may share personal information with trusted third-party vendors who support our operations, including:

• Event logistics providers
  

• Email and communication platforms
  

• Marketing and analytics systems
  

• Registration and ticketing platforms
  

These vendors are not permitted to use personal information for any purpose other than delivering services to ProGathers.

Other Limited Circumstances

Personal information may be disclosed when necessary:

• To comply with legal obligations
  

• To protect your safety or the safety of others
  

• For the administration of justice
  

• In the event of a merger, acquisition, reorganization, or asset transfer
  

Where appropriate, ProGathers will take reasonable steps to ensure such data is protected.

Data Integrity and Security

ProGathers strives to maintain accurate and up-to-date personal information, and we take reasonable measures to secure our databases using technologically appropriate safeguards such as firewalls, secure servers, encryption, and restricted access controls.

Although no system can guarantee absolute security, we work to protect your information from loss, unauthorized access, misuse, or alteration.

We retain personal information only as long as necessary for operational, legal, or reporting purposes.

Data Access and Corrections

You may request access to, correction of, or deletion of your personal information by contacting us at info@progathers.com. Please provide enough detail for us to locate your information.

Requests will be handled promptly unless legal or compliance obligations require retention.

Links to Other Websites

This Privacy Policy applies solely to ProGathers platforms and properties.

Our site may contain links to third-party websites not affiliated with ProGathers. These links are provided for convenience only, and ProGathers is not responsible for the privacy practices or content of third-party sites. We encourage you to review their privacy policies before providing any personal information.

Transfer of Data Abroad

Because ProGathers operates in a digitally connected environment, your information may be transmitted across international borders during normal data processing activities. By using our services, you consent to such transfers.

Governing Law

This Privacy Policy is governed by and construed in accordance with the laws of the State of Illinois, USA.

Questions About This Privacy Policy

If you have questions, concerns, or requests relating to this Privacy Policy or ProGathers’ data practices, please contact us at:

Email: info@progathers.com

1901 N. Roselle Rd. Suite 800

Schaumburg, IL 60195

© 2026 ProGathers All rights reserved